MSA Safety

  • Executive Assistant - VP and President MSA Americas

    Job Location(s) US-PA-Cranberry Twp
    Posted Date 3 weeks ago(5/3/2018 1:01 PM)
    Requisition ID
    2018-2462
    # of Openings
    1
    Category
    Executive Management
    Is Relocation Being Offered?
    No
  • Overview

    We're looking for a dynamic executive assistant with exemplary customer service skills to provide support to the VP and President of MSA Americas, and assist other Executive leaders as needed. 

     

    You’ll prepare information and develop reports, presentations, and packets for the Executive Leadership Team (ELT), Board of Directors (BOD) and other special committees and teams. The utmost discretion, prioritization and ability to handle sensitive and confidential company information and documents is required since you’ll be working on global communications, analyses, and ad hoc projects.  If this sounds like an exciting opportunity, apply today!  Build a Rewarding Career and Help Make the World Safer, One Person at a Time.

    Responsibilities

    Description of duties and responsibilities:

     

    • Prepare and edit correspondence, communications, presentations and other documents
    • File and retrieve documents and reference materials
    • Design and maintain databases
    • Manage office supplies budget, ordering and invoicing
    • Manage and maintain executive schedules, appointments and travel arrangements for VP and President of MSA Americas and appropriate staff, reconcile and submit travel and entertainment expense reports
    • Arrange and coordinate meetings and event
    • Maintain and support budgets for VP and President of MSA Americas and appropriate staff as needed
    • Record, transcribe and distribute minutes of meetings
    • Monitor, respond to and distribute incoming communications
    • Answer and manage incoming calls
    • Receive and interact with incoming visitors
    • Liaise with internal staff at all levels
    • Interact with external clients
    • Co-ordinate project-based work
    • Review operating practices and implement improvements where necessary
    • Provide proactive team support / backup to colleagues in the Executive Administration and appropriate staff

    Qualifications

    Special knowledge, skills and abilities required:

    • Excellent communication skills – verbal and written - with ability to adjust message to fit audience, and excellent command of English language and proper grammar
    • Proven ability to build strong relationships with employees and managers
    • Demonstrated ability to maintain confidentiality
    • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite including excel, word, and power point
    • Experience managing calendars, travel arrangements
    • Strong organizational and planning skills
    • Strong analytical and problem solving skills
    • Proven ability to proficiently and accurately perform tasks in a fast-paced, high-energy environment
    • Demonstrated ability to gather and monitor information to determine necessary action/communication exercising sound  judgment and decision-making

    Education and experience required:

    • Associate's Degree in Business or a related field or
    • High School diploma and 10 years of administrative experience

    Preferred:

    • Bachelor's Degree in Business or a related field.
    • 3-5 years of experience in an Executive Administrative Setting for a Global Company, including preparing documents, reports, and presentations for BOD
    • Knowledge of Financial functions, regulations, processes, policies and guidelines

     

    #GlassdoorMSA

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